Comment: how to streamline your supply chain in 2018
As we head rapidly towards the New Year, many businesses will be preparing to take stock of the previous year’s supply chain activities. With this period of evaluation also comes the opportunity for improvement; for costs to be reduced, processes to be optimised and overall productivity to be increased.
In competitive markets, the sustainability and efficiency of an organisation’s supply chain can not only determine its profit margins, but can also have a significant impact on brand perception. Supply chain capabilities are developing year on year and keeping up to date with these improvements to transparency and efficiency is vital. Now is the time for businesses to ensure procurement processes are up to date and optimised, in preparation for any and all eventualities.
Some of the most fundamental advancements in this field over recent years have been technological. As with so many aspects of the modern business world, your supply chain should be taking advantage of all available opportunities to make it fully connective.
Enterprise Resource Planning (ERP) software can be an invaluable aid, enabling real-time assessments of future business performance, which aid the management of procurement activities. However, a limitation of this technology is that it cannot take human factors affecting consumer demand into account. Buying behaviours, seasonal promotions and stock clearance all throw a spanner into the works and it is important that they are not entirely relied upon for supply chain forecasts.
One of the key challenges faced by business owners in past years has been the issue of supply chain visibility. In the event that products went missing or became delayed over the course of their journey, it would be incredibly difficult to determine exactly what had happened and where. However, the recent development of ‘track and trace’ technology has changed the game.
‘Track and trace’ solutions can provide businesses with purchase order numbers, container numbers and item counts, weight, status, delivery date and more. This means that every stage of the process is monitored and with the ability to integrate all of this into a business’ accounting systems, inventories can be kept up to date at all stages of a delivery.
Take-up of these solutions has increased rapidly in recent years. A wave of new software and developments in existing technologies such as radio-frequency identification (RFID) allow disruption to business processes to be minimised, whilst keeping costs low and boosting brand perception.
However, while track and trace may add clarity, supply chain process can only truly become streamlined if they are properly consolidated. By choosing a single source of supply for a range of essential business products, organisations can save time and money as well as avoiding an administrative headache.
Procurement strategies which involve a large number of suppliers can be notoriously difficult to manage, leading to miscommunication and a lack of cohesion. By using just one provider for multiple processes and products, organisations reduce delivery numbers, minimise risk and help to unburden logistics managers. It also increases leverage for negotiating more favourable contracts with suppliers, given that a sense of trust, partnership and confidence is allowed to develop.
A long-term relationship with a single supplier will help put an organisation in a position to prove their value and their loyalty, creating a mutually-beneficial partnership, the value of which cannot be underestimated considering potential turbulence and uncertainty.
Of course, the size of the delivery network and the number of regional depots should be taken into consideration when deciding upon any switch or consolidation of suppliers. However, it is generally the case that the higher the number of suppliers, the less visible the network becomes and therefore the more susceptible it is to breakdowns. Streamlining supply chains also helps logistics managers to reengage with the green agenda – the lower the number of separate orders and deliveries, the greater the environmental benefits.
By taking the time to evaluate existing procurement activities over the coming months, and continuing to optimise the process in any way possible, businesses can ensure that they reap the rewards of better visibility, faster connectivity and a simplified process in 2018.
NTT DATA Services, Remodelling Supply Chains for Resilience
Joey Dean, the man with the coolest name ever and Managing Director in the healthcare consulting practice for NTT DATA and is focused on delivering workplace transformation and enabling the future workforce for healthcare providers. Dean also leads client innovation programs to enhance service delivery and business outcomes for clients.
The pandemic has shifted priorities and created opportunities to do things differently, and companies are now looking to build more resilient supply chains, none needed more urgently than those within the healthcare system. Dean shares with us how he feels they can get there.
A Multi-Vendor Sourcing Approach
“Healthcare systems cannot afford delays in the supply chain when there are lives at stake. Healthcare procurement teams are looking at multi-vendor sourcing strategies, stockpiling more inventory, and ways to use data and AI to have a predictive view into the future and drive greater efficiency.
“The priority should be to shore up procurement channels and re-evaluate inventory management norms, i.e. stockpiling for assurance. Health systems should take the opportunity to renegotiate with their current vendors and broaden the supplier channel. Through those efforts, work with suppliers that have greater geographic diversity and transparency around manufacturing data, process, and continuity plans,” says Dean.
But here ensues the never-ending battle of domestic vs global supply chains. As I see it, domestic sourcing limits the high-risk exposure related to offshore sourcing— Canada’s issue with importing the vaccine is a good example of that. So, of course, I had to ask, for lifesaving products, is building domestic capabilities an option that is being considered?
“Domestic supply chains are sparse or have a high dependence on overseas centres for parts and raw materials. There are measures being discussed from a legislative perspective to drive more domestic sourcing, and there will need to be a concerted effort by Western countries through a mix of investments and financial incentives,” Dean explains.
Wielding Big Tech for Better Outcomes
So, that’s a long way off. In the meantime, leveraging technology is another way to mitigate the risks that lie within global supply chains while decreasing costs and improving quality. Dean expands on the potential of blockchain and AI in the industry.
“Blockchain is particularly interesting in creating more transparency and visibility across all supply chain activities. Organisations can create a decentralised record of all transactions to track assets from production to delivery or use by end-user. This increased supply chain transparency provides more visibility to both buyers and suppliers to resolve disputes and build more trusting relationships. Another benefit is that the validation of data is more efficient to prioritise time on the delivery of goods and services to reduce cost and improve quality.
“Artificial Intelligence and Machine Learning (AI/ML) is another area where there’s incredible value in processing massive amounts of data to aggregate and normalise the data to produce proactive recommendations on actions to improve the speed and cost-efficiency of the supply chain.”
Evolving Procurement Models
From asking more of suppliers to beefing up stocks, Dean believes procurement models should be remodelled to favour resilience, mitigate risk and ensure the needs of the customer are kept in view.
“The bottom line is that healthcare systems are expecting more from their suppliers. While transactional approaches focused solely on price and transactions have been the norm, collaborative relationships, where the buyer and supplier establish mutual objectives and outcomes, drives a trusting and transparent relationship. Healthcare systems are also looking to multi-vendor strategies to mitigate risk, so it is imperative for suppliers to stand out and embrace evolving procurement models.
“Healthcare systems are looking at partners that can establish domestic centres for supplies to mitigate the risks of having ‘all of their eggs’ in overseas locations. Suppliers should look to perform a strategic evaluation review that includes a distribution network analysis and distribution footprint review to understand cost, service, flexibility, and risks. Included in that strategy should be a “voice of the customer” assessment to understand current pain points and needs of customers.”
“Healthcare supply chain leaders are re-evaluating the Just In Time (JIT) model with supplies delivered on a regular basis. The approach does not require an investment in infrastructure but leaves organisations open to risk of disruption. Having domestic centres and warehousing from suppliers gives healthcare systems the ability to have inventory on hand without having to invest in their own infrastructure. Also, in the spirit of transparency, having predictive views into inventory levels can help enable better decision making from both sides.”
But, again, I had to ask, what about the risks and associated costs that come with higher inventory levels, such as expired product if there isn’t fast enough turnover, tying up cash flow, warehousing and inventory management costs?
“In the current supply chain environment, it is advisable for buyers to carry an in-house inventory on a just-in-time basis, while suppliers take a just-in-case approach, preserving capacity for surges, retaining safety stock, and building rapid replenishment channels for restock. But the risk of expired product is very real. This could be curbed with better data intelligence and improved technology that could forecast surges and predictively automate future supply needs. In this way, ordering would be more data-driven and rationalised to align with anticipated surges. Further adoption of data and intelligence and will be crucial for modernised buying in the new normal.
These are tough tasks, so I asked Dean to speak to some of the challenges. Luckily, he’s a patient guy with a lot to say.
On managing stakeholders and ensuring alignment on priorities and objectives, Dean says, “In order for managing stakeholders to stay aligned on priorities, they’ll need more transparency and collaborative win-win business relationships in which both healthcare systems and medical device manufacturers are equally committed to each other’s success. On the healthcare side, they need to understand where parts and products are manufactured to perform more predictive data and analytics for forecasting and planning efforts. And the manufacturers should offer more data transparency which will result in better planning and forecasting to navigate the ebbs and flows and enable better decision-making by healthcare systems.
Due to the sensitive nature of the information being requested, the effort to increase visibility is typically met with a lot of reluctance and push back. Dean essentially puts the onus back on suppliers to get with the times. “Traditionally, the relationships between buyers and suppliers are transactional, based only on the transaction between the two parties: what is the supplier providing, at what cost, and for what length of time. The relationship begins and ends there. The tide is shifting, and buyers expect more from their suppliers, especially given what the pandemic exposed around the fragility of the supply chain. The suppliers that get ahead of this will not only reap the benefits of improved relationships, but they will be able to take action on insights derived from greater visibility to manage risks more effectively.”
He offers a final tip. “A first step in enabling a supply chain data exchange is to make sure partners and buyers are aware of the conditions throughout the supply chain based on real-time data to enable predictive views into delays and disruptions. With well understand data sets, both parties can respond more effectively and work together when disruptions occur.”
As for where supply chain is heading, Dean says, “Moving forward, we’ll continue to see a shift toward Robotic Process Automation (RPA), Artificial Intelligence (AI), and advanced analytics to optimise the supply chain. The pandemic, as it has done in many other industries, will accelerate the move to digital, with the benefits of improving efficiency, visibility, and error rate. AI can consume enormous amounts of data to drive real-time pattern detection and mitigate risk from global disruptive events.”