Al Ghurair: transforming procurement in the UAE
Al Ghurair is one of the largest diversified industrial enterprises in the UAE. With over 40 years of experience spanning 20 countries across nine different businesses, including food, construction, property development, energy, resources, international exchange, printing and education, it has been crucial that the group has a strong procurement foundation to fully utilise those business units and continue to be a market leader.
For Pekka Sammallahti, Group Head of Procurement, a way to achieve this has been through the development of a centralized or centrally led procurement function.
“To try and build this centralised function in a diversified group with multiple Business Units, each focused on its own aspect, there’s no real major common procurement category,” he says.
The bottom line
At the start of this procurement process, the key goal was to make an impact on savings in both indirect and direct procurement.
Sammallahti set out to separate what can be categorised as direct procurement and indirect procurement to achieve maximum savings for the enterprise. During this time, the group was also undergoing a shift in focus with regards to functionality.
“Al Ghurair had previously focused on ensuring that we are buying our products at the right time for the lowest cost,” says Sammallahti.
“But I have built up the procurement function so that we have adopted e-sourcing and e-auctions which is key in making the efficiency of procurement much better than the traditional model.”
The development of the procurement function has been driven by two key goals: to improve the bottom line through significant savings and to create a more strategic function and be a business partner to the stakeholders.
“We ensure that the supply is there and the prices are there, but now we are looking at total cost of ownership and specifically, the total value that procurement can bring from an end to end perspective,” Sammallahti says.
In an enterprise that is diversified through so many business facets within the UAE and globally, support from procurement across the whole board from central Group Procurement out to the procurement teams in each Business Unit (individual sector) is key in ensuring maximum efficiency and savings.
For Group Procurement and Sammallahti, the focus is on supporting the Business Unit procurement in all aspects, from e-auctions to defining the processes and the policies which are then adapted by each and every one the Units.
The Heads of the Business Unit procurement teams report back to Sammallahti through matrix.
“Each year we conduct annual procurement strategies in which I define the key initiatives for the following year, set the KPIs and ensure that our processes are streamlined across the various different Units,” he says.
Sammallahti will work with the Units to tweak and change the processes where necessary to reflect the expertise and various unique demands of each particular Unit.
Flexibility then, is key.
“All processes are defined at a Group level, which we as Al Ghurair roll out to our businesses. We look at cycle times, lead times and define the approval matrix before tailoring the policies to be able to work in any particular Business Unit,” Sammallahti adds.
Market dynamics change on a daily basis and for any business it is key to be aware of how those dynamics impact the business. For Al Ghurair, flexibility across the internal processes is met with agility from an external perspective.
A key question that the group must ask and be aware of is how the current world economy impacts its businesses and therefore its procurement. Sammallahti stresses the importance of understanding what the drivers in the businesses are and what the drivers in the world economy are for the group’s suppliers.
“We are not isolated; we are aware and following on all things that are happening across the world which have an impact on the supply chain,” he says.
Technology in procurement
In any transformation or development strategy, the role of technology cannot be underestimated. In the Middle East, technology can often prove to be difficult to adapt and businesses and the suppliers have in the past proven to be reluctant to take that risk and adopt a new technology.
One of the key successes for Sammallahti and Al Ghurair has been the group’s role in adopting new technologies that have been key in advancing the development of the procurement function.
“Al Ghurair is one of if not the leading group using e-auctions, which is something we run hundreds of times a year,” he says.
“It has been key to our success due to the fact that many people didn’t believe it would work in this particular group or the Business Units, or even if it was applicable on this scale.”
E-sourcing and e-auctioning are now everyday practices across the whole of Al Ghurair in what Sammallahti describes as the “standard way of negotiating” for the group.
Start of something special
For Sammallahti, being offered the opportunity of building and developing the procurement function of a group so embedded within the very make-up of the UAE was one he simply could not turn down.
Al Ghurair, through its nine different Business Units, serves communities all across the UAE and globe, be it one of the largest trading houses in the world in food commodities, to supplying external cladding and glass for the tallest building in the world, the Burj Khalifa.
Sammallahti has worked for over 17 years in procurement, with companies such as Nokia and Siemens, but he admits that it was the level of understanding and focus on procurement from senior management that was a turning point in helping him begin his journey with Al Ghurair.
“During interviews I started to fully appreciate just how much of a dynamic and forward thinking group Al Ghurair really is and it was something I really bought into from a procurement perspective,” he says.
Naturally, for one of the largest diversified groups in the UAE, it needed to ensure that Sammallahti was the right man to take it forward. To do this, there was one final interview with a gentleman named Abdul Aziz Al Ghurair, Chief Executive Officer of Mashreq Bank and Chairman of Al Ghurair at the time.
“I was so impressed that the Chairman of a group of this size understands and really values procurement; it was and still is an excellent opportunity to create something dynamic here,” Sammallahti says.
Evolving the procurement function
Looking to the future, Al Ghurair is entering a new chapter of evolving the way procurement functions in the Middle East which has been focused on buying the right supplies and goods at the lowest price.
Sammallahti and Al Ghurair are looking to transform suppliers into business partners to collaborate together and ensure key benefits for both business and partner.
“We are looking at consolidating certain categories and consolidating the spend so we can go to the market as one whole entity with a stronger purse to utilise,” says Sammallahti.
“It’s all about looking at supplier life-cycle management and how the partners can better support the ongoing growth ambitions of the group,” he concludes.
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SAP Ariba to digitise procurement for Expo 2020 suppliers
The global trade event, this year hosted in Dubai, was rescheduled from last year and will now take place between 1 October 2021 and 31 March 2022.
As the event’s Innovative Enterprise Software Partner, SAP Ariba solutions will fully digitise and automate the procure-to-pay lifecycle, providing a streamlined experience for thousands of market leading, global suppliers and strengthening the global supply chain with enhanced transparency and efficiency. The cloud-based platforms operate through on SAP Ariba’s UAE public cloud data centre and connects to the Ariba Network.
Expo 2020 "a long-term investment"
Mohammed AlHashmi, Chief Technology Officer, Expo 2020 Dubai, said the world trade event is “a long-term investment in the future that aims to enhance opportunities for sustainable business connectivity and growth”, which stretches beyond Expo 2020’s six-month window.
“Our partnership with SAP is an example of what can be achieved with the invaluable support of our technology partners to host one of the most digitally advanced World Expos ever,” he added. “The implementation of SAP Ariba solutions has transformed our end-to-end procure-to-pay cycle and helped set new standards of procurement automation for projects of this scale.”
To date, more than AED 1bn has already been transacted by Expo 2020 suppliers through SAP Ariba. The platform promotes collaborative partnerships and allows registered users to participate in sourcing events, negotiate and initiate contracts, and centralise their invoicing and payments in real time.
Claudio Muruzabal, President of EMEA South, SAP, said: “Expo 2020 Dubai is demonstrating global best practices in digitising its procurement process with SAP Ariba solutions to help gain visibility into its spend, tighten collaboration with its suppliers, and achieve process automation, including completely paperless invoicing.”
About Expo 2020 Dubai
Expo 2020 will take place in Dubai and is the first of the long-running World Expos to be hosted in the Middle East, Africa and South Asia territory. The original World Expo, called the Great Exhibiton, was hosted in 1851 at the Crystal Palace in London, designed as a showcase for the innovations of the Industrial Revolution.
Expo 2020 was originally due to run 20 October 2020 to 10 April 2021, but was last year postponed in light of COVID-19 restrictions - though some business has already taken place virtually. The event will place greater emphasis on innovation in sustainable solutions through the Sustainability District, blending technology and culture. It is expected that around 70 per cent of the 25 million attendees will be international visitors.